Administrative assistants perform a variety of administrative duties in support of managerial and professional employers.

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  
• Schedule and confirm appointments and meetings of employer
  
• Order office supplies and maintain inventory
  
• Answer telephone and electronic enquiries and relay telephone calls and messages
  
• Set up and maintain manual and computerized information filing systems
  
• Determine and establish office procedures
  
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  
• Record and prepare minutes of meetings
  
• Arrange travel schedules and make reservations
  
• May compile data, statistics and other information to support research activities
  
• May supervise and train office staff in procedures and in use of current software
  
• May organize conferences.
  

Administrative assistant
Executive secretary (except legal and medical)
Office administrative assistant
Private secretary
Secretary (except legal and medical)
Secretary-clerk
Technical secretary